Hotel Conference and Banqueting Software demo questioners

Available Features in Banqueting Software

• Availability and Inventory Control for an easy-to-understand view of the Function Diary to search for and block available space.
• Availability checking for functions rooms and guest rooms  Graphical / colorful display of availability.
• Enquire Even Room availability by Date, Time, Banquet Room features etc.
• Multiple Event Rooms, multiple dates can be booked at same time.

• Quick book which offers a single screen for quick booking

• Extend book where split bill information and flow of event can be defined.
• Banquet sales representatives to utilize mobile devices such as tablets and smartphones to access information and functionality while on the move.
• Enquire Ability and block event rooms from mobile devices via a browser or Mobile Application.
• Availability charts – clear, drag and drop, access to individual booking detail.
• Availability by calendar and Event Rooms.
• Blocking sub rooms or connecting rooms.
• Main room is blocked automatically when one of the sub rooms / partition are sold for that particular date and time.
• Automatically block the setup and break away time as per the event room and type of function.
• Possibility to adjust or override the default setup and break away time for special cases.
• Possibility to book functions for multiple dates and banquet rooms.
• Simple drag to block features when booking functions from  banquet availability overview screen.
• Create Banquet Booking.
• Void Banquet Booking ( System behavior for voiding banquet events with a deposit or open invoice)
• Reinstate Banquet booking.
• Enter Confirmed pax, tentative pax, release date, Banquet Status etc.
• Enter date, start time, end time, setup time, break away time.
• Update Company name, Booker name, Host name etc.
• Waitlist banquet events if case already a booking exist for the same period. 
• Possibility to Waitlist sub rooms or partitions.
• Multiple waitlist levels ( Eg: Waitlist 1, Waitlist 2 etc.) for each banquet Halls.
• Enter Course of the Banquet events.
• Enter Notes or instructions to other departments (Housekeeping, Engineering, Front Office, Human Resources, Kitchen etc.).
• Update required media, equipment's and track the inventory for in-house items.
• Book and track third party services or equipment's.
• Draw the banquet layout for each functions.
• Book Guest rooms along with the banquet event for in-house conference or events.
• Prepare the menu for the event.
• Select pre defined menus or create custom menu as per the request.
• Adjust quantity or portions for each menu items or main course.
• Prepare charges before the banquet event for posting.
• Amend the prepared charges as per actual usage before posting.
• Flexible Banquet Rate Management and adjustments for final invoices.
• Post charges by menu or by revenue group ( Food Revenue, Beverage Revenue, Smokes etc.)
• Banquet invoices should be accessible even after the function is over or until the full settlement is done.
• Post deposit for the banquet event and print receipt for the deposit.
• Banquet Deposit hit on which Ledger ? ( Deposit or Guest Ledger )
• Transfer charges to group master for in-house conference.
• Generate pre-populated contracts from banquet events.
• Generate Banquet Event Orders (BEO) / Function Plans (FP) / Event Plan ( EP) and Event Orders (EOs), banquet checks, menus, and pricing.
• BEO generation – clear, usable, build from standard menu options, customizable.
• Audit trail for changes to BEO.
• BEO to be emailed to all departments as per distribution list.
• Filter BEO items by department for reporting.
• Inventory of audio-visual, other equipment.
• Interface to room layout drawing software, event boards.
• Interface to POS systems to directly transfer charges to a particular banquet event from any of the Restaurants, BAR or other outlets.
• Interface to Telephone and internet Systems.  
• Banquet menus on system, Ability to compile a menu & get the price.
• Management of Banquet contracts & system generated follow up emails.
• Print, email and distribute  Banquet menu for events.
• Print, email and distribute  Banquet Event Order (BEO) / Function Plans (FP) events.
• Track changes made to the event every time a new FP or BEO is printed.
• Profile management – multiple contacts per client, contact’s role.
• Parent/child or  Master / Sub company profile structure for consolidation, total-value reporting etc.
• Contact or booker management – multiple contacts per company profile, contact’s role.
• Account manager assignment, change to company profiles for tracking productivity and reporting.
• Progress tracking, standard tickler sequences, contract issues tracking.
• View Company past event booking history, new bookings etc. from  profile tab.
• Trace report for follow up on Function room bookings - (e.g. release unconfirmed bookings)
• Track contract/forecast/actual rooms by event, with wash estimates.
• Allow tentative bookings for any space.
• Flags for noisy events, do-not-move, wait-listed bookings.
• Reports for Banquet  costs - Labor cost at defined standards, electricity cost for function.
• Quick overview of all Open Event Invoices from the Banquet Module.
• Sales Management capabilities provide easy-to-understand dashboard views of critical metrics for properties, sales teams, and individual sales representatives.
• Account and Contact Management allows for the viewing and updating of accounts and contacts as well as multi-property sharing of accounts.
• Reporting and Analytics visibility into sales and catering operations using predefined or customizable reports.
• Support multi-language, multi-currency, and regional settings.
• Manning requirement for function.
• Engineering work orders for function rooms.
• History of maintenance work done in function room.
• Front office to have ability to view banquet functions.

• Ability to see the entire event revenue (room + venue + extras  all against event)
• Costing, Facility Management, Inventory Management, Kitchen / Menu Management, Order Management etc.
• Fully Integrated with PMS or Front office software.
• Custom Meeting Room Set Up and Out door catering capabilities.

 

Hospitality Guide(For All Department information)
 www.hospitalityguidebd.blogspot.com